You cannot plan a move without knowing what you have. A thorough IT asset inventory is the foundation of every successful office relocation.
Catalogue every server, workstation, monitor, phone, printer and network device so nothing is forgotten or left behind.
Asset details like serial numbers, warranty status and configuration notes become essential when planning what moves, what stays and what gets replaced.
Knowing exactly what you have helps you budget accurately - for transport, new equipment, disposal and insurance.
Every IT office move begins with a single question: what do we have? Without a comprehensive asset inventory, you are planning in the dark. You might underestimate the number of workstations, forget about the spare switch in the cupboard, or overlook the legacy server running a critical database. Cloudswitched recommends completing a full IT asset inventory at least six weeks before your move date. This gives you time to decide what to keep, what to replace and what to dispose of - decisions that directly impact your move budget and timeline. An asset inventory also provides the labelling foundation that makes move day run smoothly, with every item tagged with its destination desk or rack location.
Desktops, laptops, monitors, docking stations, keyboards, mice, servers, switches, routers, firewalls, UPS devices, printers, scanners, phones and any other IT equipment.
IP addresses, hostnames, operating systems, installed software, licence keys and network port assignments for every device.
Age, condition, warranty expiry and whether each item is worth moving or should be replaced. This saves money and prevents transporting equipment that is already end-of-life.
For a typical office of twenty to thirty staff, a thorough IT asset inventory takes one to two days. Larger environments or those with multiple server rooms may take up to a week.
We use a combination of network scanning tools to discover connected devices and physical walkthroughs to capture offline equipment, labels and condition notes.
Yes. Any device that connects to your network or is used for business purposes should be in the inventory, even if it is staff-owned under a BYOD policy.
A complete audit should include cloud services too. While these do not need to be physically moved, some may need configuration changes - updated IP whitelists, new office addresses, etc.
Yes. We offer secure IT disposal including certified data wiping and environmentally responsible recycling, with full documentation for your records.
Limited time offer - valid until 31/05/2026
Let our team catalogue your entire IT environment and provide a detailed inventory that forms the foundation of your move plan.
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