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IT Office Move Cost Per Employee
Budgeting your IT office move on a per-employee basis makes it easy to forecast costs, compare quotes and plan your relocation budget.
Per-Head Budgeting
Thinking about cost per employee makes budgeting simple and scalable, especially as your team size changes before the move.
Clear Benchmarks
We share real-world per-employee costs based on our experience with UK small businesses, giving you a reliable benchmark for planning.
All-Inclusive Pricing
Our per-employee cost includes planning, disconnection, transport, reconnection, testing and post-move support — everything covered.
IT Office Move Cost Per Employee in the UK
When budgeting for an IT office move, thinking in terms of cost per employee is the most practical approach. It allows you to scale your budget estimate as team size changes, compare quotes from different providers on a like-for-like basis and communicate costs to stakeholders in a way that makes immediate sense. Based on hundreds of IT office moves across the UK, Cloudswitched has developed clear per-employee cost benchmarks that account for different levels of complexity. A basic cloud-first setup with standard workstations costs less per head than an environment with on-premise servers, specialist software and complex network requirements. This page provides honest, experience-based guidance on what to budget.
What Influences Per-Employee Costs
Equipment Complexity
An employee with a single laptop costs less to relocate than one with a desktop, two monitors, a docking station and a desk phone. The more peripherals per desk, the higher the per-head cost.
Shared Infrastructure
Server and network relocation costs are spread across all employees. A fifty-person office pays less per head for the same server move than a ten-person office.
New Equipment
If you are replacing workstations or monitors as part of the move, this adds to the per-employee cost but reduces the physical relocation work.
What the Per-Employee Cost Covers
Pre-move planning and your share of project management
Workstation disconnection, transport and setup
Phone handset relocation or VoIP reconfiguration
Proportional share of server and network migration
Post-move testing and snagging for your workstation
Proportional share of new-site cabling and Wi-Fi
Frequently Asked Questions
For a standard move with desktops and phones, expect seventy-five to one hundred and fifty pounds per employee. For more complex environments with servers and specialist equipment, one hundred and fifty to two hundred and fifty pounds per employee is typical.
Yes. Server and network relocation costs are spread proportionally across all employees. This is reflected in the per-head price we quote.
Larger teams benefit from economies of scale. Fixed costs like server migration and project management are spread across more people, reducing the per-head figure.
Yes. Cloud-first businesses have less physical infrastructure to relocate, which significantly reduces the per-employee cost of the IT move.
Absolutely. We always provide a fixed total project price. The per-employee figure is simply a useful way to understand and communicate the cost.
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Get Your Per-Employee Quote
Tell us about your team size and setup and we will provide a clear per-employee cost for your IT relocation.
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