Budgeting your IT office move on a per-employee basis makes it easy to forecast costs, compare quotes and plan your relocation budget.
Thinking about cost per employee makes budgeting simple and scalable, especially as your team size changes before the move.
We share real-world per-employee costs based on our experience with UK small businesses, giving you a reliable benchmark for planning.
Our per-employee cost includes planning, disconnection, transport, reconnection, testing and post-move support - everything covered.
When budgeting for an IT office move, thinking in terms of cost per employee is the most practical approach. It allows you to scale your budget estimate as team size changes, compare quotes from different providers on a like-for-like basis and communicate costs to stakeholders in a way that makes immediate sense. Based on hundreds of IT office moves across the UK, Cloudswitched has developed clear per-employee cost benchmarks that account for different levels of complexity. A basic cloud-first setup with standard workstations costs less per head than an environment with on-premise servers, specialist software and complex network requirements. This page provides honest, experience-based guidance on what to budget.
An employee with a single laptop costs less to relocate than one with a desktop, two monitors, a docking station and a desk phone. The more peripherals per desk, the higher the per-head cost.
Server and network relocation costs are spread across all employees. A fifty-person office pays less per head for the same server move than a ten-person office.
If you are replacing workstations or monitors as part of the move, this adds to the per-employee cost but reduces the physical relocation work.
For a standard move with desktops and phones, expect seventy-five to one hundred and fifty pounds per employee. For more complex environments with servers and specialist equipment, one hundred and fifty to two hundred and fifty pounds per employee is typical.
Yes. Server and network relocation costs are spread proportionally across all employees. This is reflected in the per-head price we quote.
Larger teams benefit from economies of scale. Fixed costs like server migration and project management are spread across more people, reducing the per-head figure.
Yes. Cloud-first businesses have less physical infrastructure to relocate, which significantly reduces the per-employee cost of the IT move.
Absolutely. We always provide a fixed total project price. The per-employee figure is simply a useful way to understand and communicate the cost.
Limited time offer - valid until 31/05/2026
Tell us about your team size and setup and we will provide a clear per-employee cost for your IT relocation.
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