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Why Your Business Needs a Dedicated IT Account Manager
11 Mar, 2026
Microsoft 365 Backup in the UK for Education & Training
Automated M365 backup ensuring Education never lose critical emails, files, or data.
Beyond Microsoft Retention
Microsoft 365 retention policies are designed for compliance, not backup. We provide independent copies you control, with retention that matches your business needs.
Full Coverage
Exchange mailboxes, SharePoint sites, OneDrive accounts, and Teams conversations all backed up automatically three times daily.
Granular Recovery
Restore individual emails, files, calendar items, or entire mailboxes and sites — quickly and without raising a Microsoft support case.
Many UK schools and colleges assume Microsoft protects their 365 data. In reality, Microsoft's shared responsibility model means your educational institution is responsible for backing up emails, SharePoint sites, OneDrive files, and Teams conversations.
Cloudswitched delivers comprehensive M365 backup for UK schools and colleges. Our solution runs automated backups of all your Microsoft 365 data, enabling granular restore of individual emails, files, and conversations whenever needed.
How it works for Education businesses
A clear, structured process from consultation to ongoing support.
1
Automated Backup
Exchange, SharePoint, OneDrive, and Teams data is backed up automatically three times daily with no manual intervention required from your team.
2
UK Data Residency
Backup data is stored in UK data centres, ensuring your Microsoft 365 data stays within UK borders for compliance and data sovereignty requirements.
3
Rapid Self-Service and Managed Restore
Simple recoveries can be performed through a self-service portal, while our team handles complex restores including full mailbox or site recovery.
Microsoft 365 Backup in the UK for Education
Granular Restore
Recover individual emails, files, or SharePoint items without restoring entire mailboxes. Teaching staff get their data back quickly and precisely.
Departing User Protection
When staff leave your educational institution, their mailbox and OneDrive data are preserved in backup indefinitely, protecting student records and safeguarding data from licence deactivation.
Ransomware Recovery
If ransomware encrypts your Microsoft 365 data, restore clean copies from backup without paying ransoms or losing student records and safeguarding data.
Compliance Archiving
Long-term retention supports Ofsted and DfE safeguarding requirements and eDiscovery requirements, ensuring your educational institution can produce historical communications when required.
Microsoft 365 Backup Includes
Exchange Online mailbox backup three times daily
SharePoint Online site and library backup
OneDrive for Business file backup
Microsoft Teams conversation and file backup
UK-based encrypted cloud storage
Granular and full restore capabilities
Why Education businesses choose us
Extensive experience securing M365 data for UK schools and colleges
Automated backup of Exchange, SharePoint, OneDrive, and Teams
Encrypted storage in UK Tier 3+ data centres
Complimentary Microsoft 365 data review for your educational institution
Point-in-time restore with unlimited history
Simple per-user pricing with no data caps
Frequently Asked Questions
Microsoft guarantees infrastructure availability, not data protection. Their retention policies have time limits, and deleted data beyond those windows is gone permanently. Your educational institution needs dedicated backup for full protection.
Backups run three times daily by default, capturing all changes to mailboxes, SharePoint, OneDrive, and Teams. Custom schedules are available for UK schools and colleges with specific compliance needs.
Yes. Our unlimited retention means your educational institution can restore data from any point since backup began, unlike Microsoft's 30-93 day recycle bin limits.
Absolutely. UK-hosted, encrypted storage with strict access controls supports your Ofsted and DfE safeguarding requirements obligations. We provide data processing agreements and compliance documentation.
Pricing is per user per month with no data caps or hidden charges. We offer volume discounts for larger UK schools and colleges and can tailor packages to your educational institution requirements.
Free On Boarding worth up to £2,000!
Limited time offer - valid until 31/05/2026
Protect Your Microsoft 365 Data
Find out how we protect your Exchange, SharePoint, OneDrive, and Teams data with independent cloud backup.
Submit your details and one of our friendly team members will be in touch shortly