Room Booking System - infoPlayer

Product Overview

AI-generated summary

The Room Booking System (infoPlayer by ATEN) is the kind of piece of kit that makes sense when you’re trying to run a lot of meeting spaces with minimal fuss. If your users currently wander around looking for availability, double-book rooms, or there’s constant admin chasing “was that room free?”, this can genuinely clean things up. Where it shines is day-to-day visibility—staff can see what’s free, and the room booking process becomes more self-serve, which tends to reduce interruptions more than people expect. At £2,567 ex-VAT, it’s not impulse-buy territory, but it’s also not wildly priced for a practical “stop wasting time” upgrade.

That said, I’d only recommend it if your environment is already relatively structured around room scheduling (and you’re confident about the integration/workflow). If you don’t have a consistent booking system in place, or you’re expecting this to magically fix messy processes, you’ll probably feel the cost more than the benefit. It’s also worth confirming how many rooms/display points you actually need—these solutions can look affordable until you scale the deployment. In short: buy it if you’ve got multiple meeting rooms and a real pain around availability and user experience; think twice if you’re a small office with simple usage patterns or if your booking workflow isn’t ready to support a proper signage/booking display setup.