- IT Office Moves
How to Keep Your Business Running During an Office Move
6 Jul, 2025
Co-working Expertise
We understand the specific data protection requirements and compliance landscape for co-working businesses — ensuring every backup policy is tailored to your sector.
Tailored Backup Packages
Bespoke hybrid backup packages designed specifically for the co-working sector, aligned with your data volumes, compliance needs and recovery objectives.
London Based
Centrally located in the City of London, providing hands-on backup management and face-to-face consultations for co-working firms.
Coworking space operators manage member databases, billing systems, booking platforms, and access control records. Losing this data disrupts operations, frustrates members, and can cause billing errors that damage trust and revenue.
Cloudswitched provides automated cloud backup for UK coworking space operators. We protect your member databases, billing systems, and operational platforms with reliable backup and rapid recovery ensuring uninterrupted space management.
Co-working in Hereford
Establishing a Co-working presence in Hereford connects you with a established city. Hereford is a cathedral city and the county town of Herefordshire, known for its agricultural heritage and growing food and drink sector. The city is home to the SAS headquarters and has strengths in defence, agriculture, and cider production. The concentration of businesses in defence, agriculture, food and drink, manufacturing, professional services, retail, tourism creates a natural market for Co-working services and fosters productive commercial relationships.
Why Co-working Businesses Choose Hereford
The combination of commercial opportunity and location makes Hereford compelling for Co-working firms. Travel access includes Approximately 3 hours by train from London Paddington via Newport, good access to the A49 and A438. Notable landmarks such as Hereford Cathedral, Mappa Mundi, Old House Museum, Hereford Cider Museum contribute to a distinctive business environment that Co-working & Serviced Offices firms value.
Local Economy
The economic landscape of Hereford spans defence, agriculture, food and drink, manufacturing, professional services, retail, tourism, providing a robust environment for Co-working operations. This diversity means Co-working & Serviced Offices businesses can draw on a wide range of local partnerships and client opportunities.
What is hybrid cloud backup?
The best of both worlds
Hybrid cloud backup combines local backup — stored on a device in your office — with offsite cloud backup stored in a secure, geographically separate data centre. This dual approach gives you the speed of local restores for day-to-day recovery needs and the security of offsite cloud storage for disaster recovery scenarios such as fire, flood, ransomware or theft.
Unlike cloud-only backup, which depends entirely on your internet connection for both backups and restores, a hybrid approach means you can restore large volumes of data quickly from the local device while still having a secure offsite copy for worst-case scenarios. It's the gold standard for business data protection and business continuity planning for your co-working business.
Who needs a managed backup service?
Any business that relies on digital data — which is virtually every co-working business today — needs a reliable, tested backup solution. However, simply having backup software installed is not enough. Backups fail silently, retention policies drift, storage fills up and restore procedures go untested until the moment you need them most.
A managed hybrid cloud backup service means our engineers monitor your backups daily, resolve failures proactively, test restores regularly and ensure your data protection meets compliance requirements such as GDPR, Cyber Essentials and ISO 27001. You get peace of mind knowing your backups are not just running — they're working.
How our hybrid cloud backup service works
1
Backup Assessment
We audit your current data, systems and backup setup to identify what needs protecting, how much storage is required and the optimal backup schedule. We assess your RPO (Recovery Point Objective) and RTO (Recovery Time Objective) requirements to design the right solution for your co-working business.
2
Installation & Configuration
We deploy and configure the backup agent on your servers and workstations, set up the local backup device, configure encryption keys, define retention policies and schedule automated backups. Cloud replication is configured to our UK-based data centre for offsite protection.
3
Automated Backup & Monitoring
Once live, backups run automatically on schedule. Our team monitors every backup job daily — checking for failures, warnings, capacity issues and performance. Any issues are resolved proactively before they become a problem, with daily notifications keeping you informed.
4
Restore Testing & Ongoing Management
We perform regular test restores to verify your backups are recoverable. Our managed service includes ongoing capacity management, retention policy adjustments, software updates and support for any restore requests — from a single file to a full server recovery.
Our Cloud Backup for Co-working
Member Database Backup
Automated protection of member records, contract details, billing information, and communication history across your management platform.
Booking & Access System Recovery
Rapid restoration capabilities for booking systems, access control databases, and meeting room management ensuring minimal operational disruption.
Hybrid Protection
From local on-site backup appliances to encrypted cloud replication, we cover every layer of data protection — ensuring your co-working business can recover from any scenario, whether it's accidental deletion or a full site disaster.
Co-working businesses turn to us when
Their tenants are complaining about slow, unreliable Wi-Fi driving them to consider other spaces
A network security issue allowed one tenant to access another's shared files
Meeting room AV equipment fails regularly, embarrassing tenants during client presentations
They can't onboard new tenants fast enough because IT provisioning takes too long
Their single internet connection went down and every tenant in the building was affected
They need to offer tiered internet packages but their network doesn't support it
Printing and scanning across shared devices is chaotic with no proper access controls
They're expanding to a new floor and need to extend their network infrastructure
Tenants requiring dedicated VLANs or VPN access can't be accommodated with current setup
Our approach
A proven four-stage process that takes you from vulnerable to fully protected with hybrid cloud backup.
1
Discovery & Assessment
We audit your current backup infrastructure, data volumes, retention requirements and recovery objectives. We identify critical systems, compliance obligations and single points of failure that put your business at risk.
2
Design & Configuration
We design a hybrid backup architecture combining on-site appliances with secure cloud storage. Encryption policies, scheduling, retention rules and disaster recovery runbooks are configured to meet your RPO and RTO targets.
3
Deploy & Verify
We deploy backup agents across your servers and workstations, run initial full backups and perform test restores to validate every recovery path. Nothing goes live until we've proven it works end to end.
4
Monitor & Maintain
Daily monitoring of every backup job, proactive alerting on failures, regular test restores and quarterly reviews ensure your protection stays current as your data and infrastructure evolve.
Why choose Cloudswitched for co-working cloud backup?
Experience protecting UK coworking operators from single spaces to multi-site portfolios
Backup integration with Nexudus, OfficeRnD, and other coworking management platforms
GDPR-compliant protection of member personal and financial data
Simple, automated backup with no impact on member-facing services
Rapid recovery ensuring minimal disruption to space operations and member experience
Our Cloudswitched Hybrid Backup Packages
Workstation
Unmanaged
Hybrid Backup
From£2500PM
- Workstation Backup License
- Access to Customer Portal
- Daily notifications
- 100GB of cloud storage (expandable)
Workstation
Managed
Hybrid Backup
From£4500PM
- Workstation Backup License
- Access to Customer Portal
- Daily notifications
- Monitoring
- Maintenance
- 100GB of cloud storage (expandable)
Server
Unmanaged
Hybrid Backup
From£7500PM
- Server Backup License
- Access to Customer Portal
- Daily notifications
- 500GB of cloud storage (expandable)
Server
Managed
Hybrid Backup
From£12500PM
- Server Backup License
- Access to Customer Portal
- Daily notifications
- Monitoring
- Maintenance
- 500GB of cloud storage (expandable)
Why Cloudswitched for Cloud Backup?
We combine deep infrastructure expertise with enterprise-grade backup technology to deliver protection that actually works when disaster strikes.
Hybrid by design
On-site backup appliances for instant local recovery combined with encrypted cloud replication for offsite disaster protection. Two copies, two locations, zero single points of failure.
IT company, not just a reseller
We understand servers, networks and virtualisation at a deep technical level. Our backup solutions are designed by engineers who manage the infrastructure they protect — not salespeople reading a script.
15-minute recovery objective
Our hybrid architecture enables rapid recovery from local appliances. Critical systems can be restored in minutes, not hours — minimising downtime and keeping your business operational.
End-to-end encryption
AES-256 encryption at rest and in transit. Your data is encrypted before it leaves your premises and stays encrypted in the cloud. We never hold your encryption keys — only you can access your data.
Daily monitoring and alerting
Every backup job is monitored around the clock. If a job fails, we know before you do — and we fix it proactively. No more discovering your backups haven't run for weeks when disaster strikes.
Fixed monthly pricing
Transparent, predictable costs with no hidden fees for restores, support calls or emergency recoveries. You know exactly what you're paying every month — and what you're getting for it.
Named account manager
No ticket queues or call centres. You get a dedicated account manager who knows your infrastructure, your backup schedule and your recovery priorities — available by phone, email or video call.
Regular test restores
We don't just back up your data — we regularly test that it can be restored. Quarterly restore drills ensure your disaster recovery plan actually works, giving you genuine confidence in your protection.
Customer portal access
Full visibility into your backup environment through a dedicated customer portal. Monitor job status, storage usage, retention policies and recovery history — anytime, from anywhere.
Technology Infrastructure for Co-working in Hereford
The technology demands of Co-working businesses in Hereford continue to grow as the sector embraces digital transformation. Hereford's infrastructure supports the bandwidth and connectivity these firms require. Outsourced IT management allows Co-working & Serviced Offices organisations to access enterprise-grade technology without in-house overhead.
About Hereford
Hereford is a cathedral city near the Welsh border with a distinctive economy shaped by agriculture, food production, and defence. The city is home to the headquarters of the Special Air Service and a cluster of defence-related businesses, as well as major employers in cider production including Bulmers. Hereford's rural hinterland drives a strong agricultural supply chain, while the city centre supports professional services and an independent retail sector.
Key industries: agriculture, food and drink production, defence, professional services, retail, tourism
Getting here: 3 hours by train from London Paddington via Newport
City
Hereford
Near Hereford Cathedral, Mappa Mundi, The Old House
What our clients say
I have always found Cloudswitched to be extremely efficient and helpful. They always respond to any queries immediately. I am very happy with their service.
Amanda
Buy:Time
Working with Cloudswitched has been amazing. We are so glad to have chosen them for our IT support. Their team has been able to effectively solve our IT problems, and most of it without requiring to be on site. They are friendly, approachable and offer excellent customer service. It is a pleasure to work with them
Nanda Rahman
Bio Nano Consulting
No problem is too big or small for the Cloudswitched team, they are quick to respond and happy to work around the busy schedules of our team. A special thank you for your tireless efforts recently during our office move, your help and smiles throughout were hugely appreciated.
Karlymay Green
Builtvisible
Industry
Business Continuity for Coworking Spaces
business continuity for coworking spaces
Business continuity planning for coworking operators protecting tenant data, billing systems, and access control platforms. We ensure your serviced office infrastructure can recover quickly from any disruption.
Location
Cloud Disaster Recovery in Hereford
cloud disaster recovery Hereford
Cloud disaster recovery solutions in Hereford providing instant failover to replicated cloud infrastructure when disaster strikes. We keep your systems running even when your primary site goes down.
Frequently Asked Questions
Got questions about cloud backup for co-working businesses? We've answered the most common ones below.
How do you keep tenant networks separate and secure?
We implement VLAN segmentation giving each tenant their own isolated network with dedicated bandwidth allocation. Tenants cannot see or access each other's devices or data. We also provide firewall rules, content filtering, and intrusion detection across the shared infrastructure.
Can you provide enterprise-grade Wi-Fi for our co-working space?
We deploy high-density enterprise Wi-Fi with seamless roaming, band steering, and load balancing. We design for peak occupancy, ensuring every desk and meeting room has strong, reliable connectivity even when the space is at full capacity.
How quickly can you onboard a new tenant?
We can provision a new tenant with network access, printing, phone system, and meeting room access within 24 hours. For tenants with more complex requirements like dedicated VLANs or VPN connections, we typically complete setup within 2-3 business days.
What happens if the internet goes down?
We deploy redundant internet connections from different providers and routes, with automatic failover that switches seamlessly if the primary connection fails. Your tenants will experience minimal to zero disruption, protecting your reputation as a reliable workspace provider.
Get in touch to activate a 1-month free trial
Discover how vulnerable your current backup is. We'll assess your infrastructure, identify risks and show you exactly how hybrid cloud backup can protect your co-working business — completely free, no strings attached.
Start protecting your data today
Whether you need to replace tape-based backups, add offsite disaster recovery or implement a complete hybrid solution, our team is ready to deliver enterprise-grade protection for your co-working business.
What you'll get
- ✓ Full backup infrastructure audit
- ✓ Risk and gap analysis
- ✓ RPO/RTO assessment
- ✓ Hybrid architecture recommendation
- ✓ Custom pricing proposal
Submit your details and one of our friendly team members will be in touch with you shortly